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Organizing an effective office environment is important to foster creativity and productivity. A cramped, unorganized workspace makes it harder to get work done. Here are a few tips to help arrange an attractive and functional office area.

Module Design

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With numerous module designs to choose from, select one that works with your office structure and activity flow. An open floor plan with several desks can work well for employees who are not on the phone frequently, which can disrupt coworkers. Cubicles are another option for semi-privacy and protected workspace. Individual offices offer optimum seclusion from other company activities and nearby employees.

Layout

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Within each work area, the layout should be streamlined to maximize available space. If a printer is shared in another area, the main elements to be arranged will be the desk, chair, computer, an office phone if used, and file storage. Additional features like a chair or two for visitors or clients as well as a coat rack can be factored in, depending on the area size. Shared equipment and supplies might be set up in a central area nearby. However it is configured, the layout needs to be comfortable enough to support the employee’s work throughout the day.

Organization

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The office’s overall organization should be orchestrated to accommodate individual employees as well as the overarching functional design. A main hub for mail and greeting clients may be desirable, or the reception foyer could be located at the main entrance. The offices or cubicles can open off of a connecting corridor, or they can be arranged in a circular fashion about the central hub. The office space can be divided by a middle wall to designate departments if desired.

Break Room

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Although the work area is the most important part of the organizational process, the break room is also significant. Employees need a comfortable and spacious area to relax during breaks and lunch. If the office does not have an infirmary, A sofa or loveseat might be beneficial for employees who temporarily feel unwell during the workday with a headache or another minor issue. A table, several chairs, a mini-fridge, a microwave, and a sink with running water are particularly valuable for an employee break room.

Planning your office structure should be given detailed thought to consider all aspects of operations. Although you can’t always make everyone happy, you can address most relevant workspace needs while ensuring that everything works together for optimal success, and don’t get too frustrated with each other by giving them the most space possible. This way, your business is more proficient and coworkers build important relationships with each other through spacial boundaries.

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